Version 1.0
Date: April 2025
Prepared by: Compliance & Security Team
· ICO Registration: Required for processing and storing personal data in the UK.
· GDPR Compliance: Ensure lawful data collection, consent, data minimization, and user rights.
· COPPA: Ensure parental consent is obtained if users under 13 are onboarded ( Include a checkbox or e-sign process confirming parent consent).
· Terms of Service & Privacy Policy: Publicly published, outlining user rights and data practices.
· DBS Checks for Tutors (UK): Required for all UK tutors to ensure child safety.
· Safeguarding Policy: Framework for reporting and preventing abuse.
· Cookie Consent Mechanism: Compliant with the ePrivacy Directive and GDPR for web tracking.
· Professional Indemnity Insurance: Protects against negligence claims in tutoring services.
· Public Liability Insurance: Covers any accidents during physical tutoring events (if applicable).
· Cyber Insurance: Protects against data breaches and digital attacks.
· Employer's Liability Insurance: Required if tutors are hired as employees (not contractors).
· Legal: ICO registration, GDPR-compliant, Privacy & Terms of Service published.
· Operational: Verified and vetted tutors, DBS checks, safeguarding in place.
· Security: SSL, vulnerability scans, privacy-first design.
· Financial: PCI-DSS compliance via Stripe, secure transactions.
· Support: WhatsApp group for tutors, email support for parents and users.
· Insurance: Cyber and professional indemnity insurance in place.
· Infrastructure: 99.9% uptime, daily backups, scalable cloud hosting.
All approved tutors will be invited to join the official TutorKids WhatsApp Group. This group will serve as a channel for community updates, quick announcements, and feedback sharing.
Participation implies consent to have your phone number visible to other group members. Please review the rules below:
· Use the group for TutorKids-related updates, announcements, and tips only.
· Do not share promotional material or unrelated content.
· Respect all group members – be professional and courteous.
· Sensitive issues (payments, disputes) should be directed to support@tutorkids.co.uk.
· Admins reserve the right to mute or remove members who breach these rules.
· If you prefer not to be added, please inform onboarding staff in advance.